A PRACTICAL APPROACH
How to set priorities when there is too much to do
Your calendar is full of meetings, messages and deadlines. The price proposal due on Friday is still unfinished. Start by choosing one result and setting aside time for its next step.
Coaching sessions are held in Czech or Slovak.
Name the result you need this week.
Write down a specific result, its deadline and the consequence of postponing it. Instead of “move sales forward”, write “send the price proposal to the client by Friday”. This makes the finish line clear.
Choose a next step you can complete.
Break the result down into the next workable part. For the proposal, this could mean defining the scope or calculating the price. Pick one of these parts and reserve a specific time for it in your calendar.
Decide what to move or hand over.
Look at which meeting or task is taking time away from preparing the proposal. If you can move it, change the date. If a colleague can take it over, agree on the result and deadline with them. Adding another task to your list will not create time for it.
Check the actual result at the end of the week.
Was the proposal sent? If it is still unfinished, name the specific obstacle: missing information, unclear scope, or time taken by other tasks. Adjust the next step to address that obstacle.
Do you know what to change, but never get to it during a demanding week?
In coaching, we explore how to make time for your priorities when your day is filled with meetings and other people’s requests. We start with your own situation.
Book an introductory callFree 15-minute call · online · no obligation